{"id":282,"date":"2025-08-26T10:35:35","date_gmt":"2025-08-26T10:35:35","guid":{"rendered":"https:\/\/www.sillanrakentaja.fi\/?p=282"},"modified":"2025-08-27T11:45:46","modified_gmt":"2025-08-27T11:45:46","slug":"erp-programs-why-they-rarely-deliver-as-planned","status":"publish","type":"post","link":"http:\/\/www.sillanrakentaja.fi\/index.php\/2025\/08\/26\/erp-programs-why-they-rarely-deliver-as-planned\/","title":{"rendered":"ERP Programs: Why They Rarely Deliver as Planned"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"has-text-align-left\"><strong>ERP programs begin when you will \u2014 but they do not end when you please.<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/Macchiavelli-ja-ERP.jpg\" alt=\"\" class=\"wp-image-270\" style=\"width:186px;height:auto\" srcset=\"http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/Macchiavelli-ja-ERP.jpg 1024w, http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/Macchiavelli-ja-ERP-300x300.jpg 300w, http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/Macchiavelli-ja-ERP-150x150.jpg 150w, http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/Macchiavelli-ja-ERP-768x768.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<p>A Machiavelli-inspired perspective helps explain why ERP programs so often disappoint. They follow recurring patterns \u2014 almost like their \u201cDNA\u201d \u2014 that repeatedly produce the same outcomes. Despite decades of experience, many programs stumble into the same traps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Systems that don\u2019t fit business needs<\/li>\n\n\n\n<li>No clear business objectives<\/li>\n\n\n\n<li>IT-driven instead of business-driven projects<\/li>\n\n\n\n<li>Too much customization<\/li>\n\n\n\n<li>Weak change management<\/li>\n\n\n\n<li>Poor master data<\/li>\n<\/ul>\n\n\n\n<p>These issues are well known, yet companies continue to follow the same implementation playbook, and so the results rarely change. <\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Business vs. System Processes<\/h3>\n\n\n\n<p>A central problem lies in the way \u201cprocess\u201d is understood. ERP projects usually focus on <strong>system transaction processes<\/strong> ( transactions) \u2014 how orders, invoices, or production postings move through the system. But what really matters are <strong>operative business processes<\/strong> \u2014 how work is actually done, how value is created, and what rules and practices guide daily operations.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"456\" src=\"http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/operative-vs-system-process-1024x456.jpg\" alt=\"\" class=\"wp-image-275\" srcset=\"http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/operative-vs-system-process-1024x456.jpg 1024w, http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/operative-vs-system-process-300x134.jpg 300w, http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/operative-vs-system-process-768x342.jpg 768w, http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/operative-vs-system-process-1536x684.jpg 1536w, http:\/\/www.sillanrakentaja.fi\/wp-content\/uploads\/2025\/08\/operative-vs-system-process.jpg 1676w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Picture: operative business process vs system process and task to be performed, for example  #2 is create order<\/p>\n\n\n\n<p>Because ERP programs emphasize system processes, the real business issues often remain invisible until very late, surfacing in UAT or even after go-live. By then, gaps between system transactions and daily operations have already hardened into expensive problems.<\/p>\n\n\n\n<p>As one Cxx once put it: <em>\u201cOften people limit themselves to (system) process modeling and do not think business modeling \u2014 the why, what, how, and where value is created.\u201d<\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Where Requirements Go Wrong<\/h3>\n\n\n\n<p>In ERP programs, business requirements are typically gathered early \u2014 often years before implementation and one time event. These lists become inputs for RFX, vendor selection, and project scoping. But in practice, the \u201crequirements\u201d are often just user-reported system pain points or descriptions of existing transaction steps.<\/p>\n\n\n\n<p>This raises a critical question: <strong>are the requirements based on business process expertise and value, or simply on how the old system works today?<\/strong><\/p>\n\n\n\n<p>If requirements are only &#8220;transaction checklists&#8221;, projects inevitably end up with systems that fail to address real business needs.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">A Value-Based Approach<\/h3>\n\n\n\n<p>To change the outcome, we must flip the sequence:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Start with operative processes<\/strong> \u2014 how the business actually runs and creates value.<\/li>\n\n\n\n<li><strong>Define the future state<\/strong> to support strategy \u2014 what capabilities are needed to improve performance or avoid opportunity costs.<\/li>\n\n\n\n<li><strong>Translate those needs into system capability requirements<\/strong> \u2014 but accept that ERP may only cover part of the technical landscape. Real operations often depend on multiple systems and integrations. 2020\u00b4s Value add business specific &#8220;grown jewels&#8221; can be done also outside of the ERP, not only as ERP enhancements<\/li>\n<\/ol>\n\n\n\n<p>This approach turns the focus from \u201cimplementing a tool\u201d to <strong>supporting how the business operates and grows value<\/strong>. Follow the mindset that ERP is not an IT project; it is a business change project with IT as enabler but not on driver seat<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Avoiding the \u201cDark Time\u201d After Go-Live<\/h3>\n\n\n\n<p>The gap between standard ERP and real daily operations often appears only in UAT or early deployments. By then, it\u2019s too late to make meaningful corrections.<\/p>\n\n\n\n<p>Instead:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Show standard functionalities early to highlight potential gaps.<\/li>\n\n\n\n<li>Link ERP system processes &amp; capabilities with <strong>L3 business process and capability maps<\/strong>, including business rules and differences across units or lines.<\/li>\n\n\n\n<li>Continuously define and update business requirements \u2014 not just once at the start.<\/li>\n\n\n\n<li>Treat ERP and related tools as modular capabilities, not rigid monoliths. Use them for what they are meant to do, and build value on top where needed.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Closing Thought<\/h3>\n\n\n\n<p>ERP projects fail when treated as system exercises, as they often are today, instead of business-led, value-oriented reinvention. Business value doesn\u2019t come from system transactions \u2014 it comes from how operations run.&#8221;<\/p>\n\n\n\n<p>Or put simply:<\/p>\n\n\n\n<p><strong>\u201cStart an ERP program only if you know how to finish it.\u201d<\/strong>  for this you need to take different approach.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>ERP programs begin when you will \u2014 but they do not end when you please. A Machiavelli-inspired perspective helps explain why ERP programs so often disappoint. They follow recurring patterns \u2014 almost like their \u201cDNA\u201d \u2014 that repeatedly produce the same outcomes. Despite decades of experience, many programs stumble into [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":270,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7,4],"tags":[],"class_list":["post-282","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-erp","category-valuespan"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>ERP Programs: Why They Rarely Deliver as Planned -<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"http:\/\/www.sillanrakentaja.fi\/index.php\/2025\/08\/26\/erp-programs-why-they-rarely-deliver-as-planned\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"ERP Programs: Why They Rarely Deliver as Planned -\" \/>\n<meta property=\"og:description\" content=\"ERP programs begin when you will \u2014 but they do not end when you please. 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